Foundation Certificate in Human Resource Practice Essay

1. compile and recording HR schooling is vitally beta to an organisation. The collecting of the selective culture could be to monitor that laws and regulations ar creation adhered to for physical exertion the Health and gum elastic at work act 1974, ensuring that all staff are maintaining broad(prenominal) health and safety awareness and complying to the law. The info would need to be collected to enable the organisation to prove that it is adhering to current law and legislation. Another example could also be to monitor employee absence levels across the organisation and facial expression for some(prenominal) pattern or trend relating to individual(a) absences. This info could be used in Absence review meetings and having all the correct and true selective selective information could be vital in a dispute with an employee. It could sidle up issues with employee welfare and enable the company to offer support in couch to support the employee back to work.2. Storing RecordsThere are many methods of storing records, an example is electronic which includes hard disks drive PC, CD recorder, DVD, databases and spreadsheets, internet or intranet, USB devices, emails and virtual information environments.Electronic memory board can dumbfound pros and cons. Advantages can be the urge and accuracy that it provides, spellcheckers etc can all help the documents to be stored accurately. Vast amounts of data can be stored on a computer software body and therefore not take up and physical office space. The electronic way of storing data can also be protected by a password meaning that it is secure and accurate at the said(prenominal) time and protected from anyone outside the HR function, and it means that a mixed bag of colleagues can have advance to update and amend the records at the aforementioned(prenominal) time, even updating at the same time as colleagues. manual(a) Storage.Manual storage can be personnel files, absence forms, reports, fi le cabinets etcThere are lots of benefits to manual storage including having documents which need a physical signature and provide proof of identity like coin bank details etc. Also should a computer system collapse or wipe the documents the paper copy is always accessible. Manual storage is easy to move around and is easy to keep protected and private via a lock/key etc although staff with access must go over it is securely locked away.3. UK LegislationThe info Protection Act 1998 is about respecting individual rights when processing/collecting and storing their personal information. This is achievable for the company by being honest with employees about the use of their information and by following advanced data handling procedures. The act is compulsory and all organisations that hold or process personal data must adhere to this. Personal data should be processed fairly and lawfully, the data should be adequate, relevant and not excessive, it should be accurate and where nec essary unplowed up to date, any data should not be kept for longer than necessary, data should be kept secure. All staff has responsibilities under the Act to ensure that their activities comply with the entropy Protection PrinciplesEmployees do have a right legally to access information that an organisation may hold on them. This could include information regarding any grievances or disciplinary action, or information obtained through surgical procedure monitoring processes. Processes should be in place to deal with a data request from an employee as a 40 day time confine is compulsory.The health and safety at work at 1974 is legislation relating to defend employees from injury or illness as a direct root of their job. All data relating to health and safety must be save and stored securely, including accident books. This data may be called upon many years by and by an employee has left the organisation so staff should ensure documents and information are kept in a secure ade quate accessible place.The emancipation of Information Act which came into force in 2000 gives you the right to ask any public sector organisation for all the recorded information they have on any subject. Anyone can make a request for information there are no restrictions on your age, nationality or where you live. If you ask for information about yourself, then your request will be handled under the Data Protection Act 1998.Recording, Analysing and using Human Resources information is highly important and ensuring it is accurate and efficient will support the organisation strategy in many ways. The Analysis can change the way the organisation moves send on and affect future plans/decisions.